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  • Kate Perry

Requirements of International Children’s Network (ICN) and it Board Members


ICN has a mandatory minimum of 4 Board Meeting reviews with the attendance of all Board Members:

  • January 12, 2014 ICN Board Meeting on Property in Liberia as well as discussions on recent Matsiko tour, visits to the partnering nations for sponsorship in December and coming year needs

  • All in attendance and in person

  • March 15, 2014 Notes obtained by request

  • All in attendance as above

  • July 20, 2014 Notes obtained by request

  • All in attendance as above

  • October 18, 2014

  • December 13, 2014 for quick yearend Review

  • January 24, 2015 Full Year Review and review of accomplishments to goals regarding progress for Organization and the goals of its leaders.

  • In addition, during every January Meeting, assessment of future goals and actions must be determined in order to achieve the mission put forth.

Each ICN Board Member and Leader will be reviewed annually on their effectiveness regarding goals and actual accomplishments:

  • ICN requires that its Board Members in January review and access the organization’s performance and effectiveness of goals vs. actual accomplishments.

  • In addition the Board Members of ICN will determine any future actions required to achieve its mission

The following is also required of International Children’s Network, it Board Members and Leaders….

  • International Children’s Network (ICN) is required that every two years on the second board meeting of every odd year (next by April 31, 2015) the following issues must be addressed and accomplished:

  • Have Budget goals for ICN been met for the last years and how can improvement be made

  • Is ICN staying on tract to its Mission Statement and how can this be improved

  • “ICN works to provide educational sponsorships and opportunities for as many of our world’s 600 million orphaned and at-risk children through their nation’s university or vocational levels in order to provide individual empowerment, independence and opportunity”

  • How are the ICN sponsorship goals being obtained and improved upon

  • How is ICN achieving the goals and opportunities of Matsiko for the children, ICN and communities

  • How can any goals, ideas and opportunities of ICN and the children it represents be improved upon.

  • How is ICN improving and obtaining its fundraising goals

All of the above objectives must be met and reviewed each year with an official review every odd numbered year for any “course correction”.

****Summary of meeting Notes may be requested*****

Program Service Expense Ratio of International Children’s Network (ICN):

  • The Program Service Expense Ratio of ICN was over 90% regarding program expense vs. Administration expense.

  • The goal of ICN is to always have the highest possible ratio. At the same time ICN will determine the effectiveness of its ratio by determining each year what is best for its children.

  • Questions being asked are the following in determining the most effective ration while NEVER going below 70%:

  • Is volunteer help gaining more support and opportunity for the children or is it needed to have a paid employee or independent contractor?

  • Will more help, support and opportunity be gained for the children of ICN if greater expense on any type of Administration materialize

  • Are the Sponsors gaining trust with a volunteer staff that can sometimes be unreliable or will paid workers help in this area to gain the trust in the sponsors of ICN and thereby gaining more opportunity for the children of ICN

Financial Statements and requirements of ICN:

  • All 990 reports are published in full online on the ICN WEBSITE for each year.

  • Outside CPA Accountant will oversee the entire financial accountability process and audit the financial records according to USA auditing standards each year with an outside auditor to audit the finances of ICN every five (5) years.

  • ICN always makes available to all, on request, complete annual financial statements prepared in accordance with generally accepted accounting principles by outside, 3rd Party accountants.

Accuracy of expenses in Financial Statements must always be published On ICN’s Website and the following accomplished…..

  • ICN will not only publish it annual IRS 990 reports online each year but will also make available the opportunity for answers to any financial, sponsorship or process question regarding the work and goals of ICN.

  • A summary report of Fundraising and the finances of ICN will be communicated.

  • Summary of ICN monthly financial statements and annual statements from Accountants may be obtained upon request.

ICN and its Board Members must make a Budget REPORT each annual meeting in January regarding the following:

  • ICN Board must approve annual budget for each current fiscal year. Each budget must include the following:

  • Budget for sponsorship

  • Must be equal or less than prior year per partnering location unless ICN Board approves otherwise

  • Budget for Matsiko

  • Annual budget must be equal or less than prior year expenses unless ICN Board approves otherwise

  • Budget for needed promotional support

  • All promotional expenses for sponsorship or Matsiko support or any other benefit for the children of ICN must be ICN Board level approved and be less than or equal to prior year promotional support unless ICN Board approves otherwise

  • Budget to accomplish goals for building projects in Liberia, Peru and needs in India, Philippines etc

  • All goals for any ICN project internationally must first have at least two (2) separate groups independently find best cost expense separately and then funds must be raised first in order to begin each project.

  • Outlining Projected expenses for major program activities / Fund Raising & Admin Expenses must always take place and be approved at ICN Board Level first.

*****Must always identify total projected fundraising expenses to goals before campaign is initiated

Standard 16 Annual Report:

  • Upon request an annual report is available to all including:

  • ICN’s Mission Statement

“ICN works to provide educational sponsorships and opportunities for as many of our world’s 600 million orphaned and at-risk children through their nation’s university or vocational levels in order to provide individual empowerment, independence and opportunity”

  • Summary of past years’ service accomplishments upon request including over view of the following:

  • 2013: sponsorship increased by over 5% which exceeded the annual goal of 5% increase.

  • Exact and precise measures have been initiated for sponsorship support in Philippines, Peru, Liberia and will be identified at the highest detailed area in India and Uganda for 2015.

  • Needed School property has been purchased for Liberia and ICN Center has been identified for Peru and Liberia.

  • India Service trips and sponsorship support has produced orphaned and at-risk children from India, for the first time ever, the opportunity to travel outside of their nation and take part in ICN’s Matsiko World Orphan Choir Tour.

  • Peru area are being specifically helped for exactly the needs and support required in order to maximize savings for greater schooling and future opportunities of the children.

  • Philippines work is being better accounted for and in 2015 the goal is to have an exact system in place to make sure every possible application of support is maximized to the greatest degree in order to benefit the hopes of the children.

  • Oversight manager has been identified and will be working on the islands to account for every possible need and future benefit of the children in the Philippines.

  • 2012: sponsorship increased by over 5% which exceeded the annual goal of 5% increase.

  • ICN centers in Peru and Liberia have finally been established in order to provide great after-school care, feeding, shelter and medical needs of the children that are so essential to continue educational growth.

  • India goals for sponsorship have been met and have more than doubled

  • Matsiko World Orphan Choir paid all debt and will now work to provide self-funding as a goal in 5 years for child sponsorship growth and opportunity.

  • Over 50 children graduated from the university and vocational levels this year and more will continue to follow!

  • Service trips have grown for sponsors and the goal of annual service trips with leaders is in sight in 4 years.

  • Goal of multiple Matsiko touring teams with leaders and a system in place is within reach by 2016.

  • 2014 Goals: sponsorship increase by over 5%

  • Have in place multiple Matsiko teams by end of 2015 including ability to recruit leaders

  • Review paying staff and not relying on all volunteer staff to improve sponsorship follow up and care which is so vital.

  • Review all staff needs and hiring staff vs. volunteer

  • Establish all partnering nations’ accountants and outside auditors for the highest accountability.

  • Service trips on a regular basis for sponsors for every partnering nation must be set up and in place within 3 years.

  • Identify best opportunities and practices for ICN children to best learn and fulfill their God-given abilities through a complete education.

  • Maximize character and leadership program and opportunities for all ICN children in partnering nations.

  • Look to find an ICN Center in the USA for Matsiko and ICN that is owned privately.

  • Begin school and housing construction projects for partnering nations for even greater opportunities for ICN’s orphaned and at-risk children around the world.

  • Establish impactful intern and work opportunities within ICN that will in turn provide even greater educational and beneficial support and opportunities of ICN’s children.

  • This can be developed at an even great level by synergizing with Matsiko.

  • List of Board Members and contacts must always be provided as follows:

  • Chairman: Robert Reagan (360) 825-2748 / 2801 SE 440th Street, Enumclaw, WA 98022

  • President: Don Windham (253) 217-7531 / 24544 – 129th Place S.E., Kent, WA. 98030

  • Secretary: Camille Ouellette (206) 799-8891 / Camioue@comcast.net

  • Treasurer: Kerry McFadden (303) 877-6251 / 2662 Julian Street, Denver, CO. 80211

  • Mark Perry 308) 940-3476 / 1107 11th Ave, Central City, NE 68826

  • ***Board of Advisors –

  • Ryan Sawyer: 21681 – S.E. 281st Street, Maple Valley, WA 98038

  • Heather Pedersen: 291 Syringa Heights Road, Sandpoint, ID 83864

  • Tim Holland: 1911 C Street N.E., Washington DC, 20032

  • ***Address of ICN office being rented:

  • 10830 – Kent-Kangley Rd., Kent, WA. 98031

  • ICN’s 990 statement (Published on Website)

  • Total income for past fiscal year

  • Expenses in the same program, fund raising and admin categories as in the financial statements

  • Ending Net Assets

Most importantly, ICN must do its best to accomplish its Mission Statement which is as follows…..

Mission Statement of International Children’s Network (ICN):

“ICN works to provide educational sponsorships and opportunities for as many of our world’s 600 million orphaned and at-risk children through their nation’s university or vocational levels in order to provide individual empowerment, independence and opportunity”

Standard 3: Frequency and Attendance of Board Meetings

Description:

An organization shall have a minimum of three evenly spaced meetings per year of the full governing body with a majority in attendance, with face-to-face participation. A conference call of the full board can substitute for one of the three meetings of the governing body. For all meetings, alternative modes of participation are acceptable for those with physical disabilities.

ICN does not meet this Standard because:

  • The board of directors held two meetings for the year ended December 31, 2012

Standard 3: Frequency and Attendance of Board Meetings

Description:

An organization shall have a minimum of three evenly spaced meetings per year of the full governing body with a majority in attendance, with face-to-face participation. A conference call of the full board can substitute for one of the three meetings of the governing body. For all meetings, alternative modes of participation are acceptable for those with physical disabilities.

ICN does not meet this Standard because:

  • The board of directors held two meetings for the year ended December 31, 2012

Standard 6: Board Policy on Effectiveness

Description:

Have a board policy of assessing, no less than every two years, the organization's performance and effectiveness and of determining future actions required to achieve its mission.

ICN does not meet this Standard because:

  • The board of directors does not have a written policy stating that, at least every two years, an appraisal be done assessing the organization’s performance and effectiveness and determining future actions required to achieve its mission.

Standard 8: Program Service Expense Ratio

Description:

Spend at least 65% of its total expenses on program activities.

ICN does not meet this Standard because:

  • According to the its IRS Form 990 for the year ended December 31, 2012, the organization spent $266,324 or 48% of its total expenses ($560,536) on program service activities.

Standard 11: Financial Statements

Description:

Make available to all, on request, complete annual financial statements prepared in accordance with generally accepted accounting principles. When total annual gross income exceeds $500,000, these statements should be audited in accordance with generally accepted auditing standards. For charities whose annual gross income is less than $500,000, a review by a certified public accountant is sufficient to meet this standard. For charities whose annual gross income is less than $250,000, an internally produced, complete financial statement is sufficient to meet this standard.

ICN does not meet this Standard because:

  • Although the organization reported revenue of $825,044 in 2012, it states it does not have audited financial statements for the year 2012.

Standard 13: Accuracy of Expenses in Financial Statements

Description:

Accurately report the charity's expenses, including any joint cost allocations, in its financial statements. For example, audited or unaudited statements which inaccurately claim zero fund raising expenses or otherwise understate the amount a charity spends on fund raising, and/or overstate the amount it spends on programs will not meet this standard.

ICN does not meet this Standard because its IRS Form 990 for the year ended December 31, 2012:

  • Reports the organization had no fund raising expenses.

Standard 14: Budget

Description:

Have a board-approved annual budget for its current fiscal year, outlining projected expenses for major program activities, fund raising, and administration.

ICN does not meet this Standard because, when the organization provided 2013 budget information, it indicated that the budget:

  • Did not identify total projected fund raising expenses.

Standard 16: Annual Report

Description:

Have an annual report available to all, on request, that includes: (a) the organization's mission statement, (b) a summary of the past year's program service accomplishments, (c) a roster of the officers and members of the board of directors, (d) financial information that includes (i) total income in the past fiscal year, (ii) expenses in the same program, fund raising and administrative categories as in the financial statements, and (iii) ending net assets.

ICN does not meet this standard because:

  • The organization states it does not have an annual report covering activities conducted for the year ended December 31, 2012.

#boardrequirements

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International Children's Network

253-632-8181     P.O. BOX 7695     Covington,  WA  98042     United States

 

All donations are tax-deductible in full or in part to ICN/International Children's Network & Matsiko World Orphan Choir

Registered 501(c)(3) nonprofit organization 20-1738995